Last Updated: 19.10.23

Your personal data – what is it? 

The term “personal data” relates to a living individual who can be identified from that data. The identification process can be done by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. This can also include your data in the form of CCTV footage used to maintain security on our campuses and in the form of photos & videos taken at one of our events. The processing of personal data is governed by the General Data Protection Regulation (GDPR). The term “data subject” refers to the person about whom data is held and/or processed. 

Who are we? 

Kings People’s Church is the data controller. This means it decides who’s personal data is processed and for what purposes. 

How do we process your personal data? 

Kings People’s Church complies with its obligations under the “GDPR” by keeping personal data up-to-date, by storing and destroying it securely, by not collecting or retaining excessive amounts of data, by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. 

We use your personal data for the following purposes: 

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area, 

  • To administer church records, 

  • To administer financial giving to the Charity and promote the interests of the church, 

  • To manage our employees and volunteers, 

  • To maintain our own accounts and records (including the processing of benevolence applications), 

  • To inform you of news, events, activities and services running in the church, 

  • To share, when appropriate, your contact details with the church office so they can keep you informed about news in the church and events, activities and services that will be occurring in the church and in which you may be interested. 

What is the legal basis for processing your personal data? 

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your donations and keep you informed about appropriate events, 

  • Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract, e.g. weddings and funerals, 

  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement, 

  • Processing is carried out by a non-profit body with a political, philosophical, religious or trade union aim provided, 

  • The processing relates only to members or former members or those who have regular contact with it in connection with those purposes; and 

  • There is no disclosure to a third party without consent. 

Sharing your personal data: 

We will not normally share any information we hold about you with others without your prior consent, unless one of the following exceptions apply. Information may be shared between Kings Church staff or with authorised volunteers in order to effectively provide services to you. We may disclose information we hold about you if:

  • If we feel there is a legitimate interest for us to do so. A legitimate interest analysis will be conducted to ascertain where this is appropriate

  • It is necessary for law enforcement or similar purposes

  • To review the quality of our services – for example, we regularly employ auditors to inspect our files and assist with maintaining high levels of security & integrity across our organisation. HMRC also have the right to review our files to ensure we are complying with their rules

  • As a necessary part of providing you with our service(s) or contacting you as a member, donor or customer – for example, by using a third party mailing house to process our communications

  • As a necessary part of ensuring we comply with our legal obligations as a data controller – for example, sending information to HMRC for gift aid purposes

Third parties we may share your data with based on these reasons are:

  • HMRC

  • Mailchimp

  • Textlocal

  • Expense Plus

  • ChurchSuite

  • iKnow Church Software

  • CAF Donate

  • Just Giving

  • G-Suite

How long do we keep your personal data? 

We will retain your information for as long as you are registered with us as interested in or using our services. You may request at any time for your information to be removed from our database or to change the way you are contacted (see Requesting access to, updating & removing your data section below). Even if your information is removed from our database, some personal data will continue to be archived in line with HMRC or other legal regulations, or to continue providing you with a service you are currently using.

Your rights and your personal data

As an individual, you have control over what information we hold about you, how it is used, and whether you are happy for us to keep it. General Data Protection Regulation (GDPR) states that you have:

  • The right to be informed – to know what information we collect about you and why. This Privacy Policy is in response to this right.

  • The right of access – to see what information we hold about you and to verify  the lawfulness of our processing of your data

  • The right to rectification – to rectify the information we hold if it is incomplete or inaccurate

  • The right to erasure – “to be forgotten”; to have your information removed

  • The right to restrict processing – to change the way in which we use your data

  • The right to data portability – to obtain your information in order to transfer it to another service or organisation

  • The right to object; and – to object to the way in which we are using your data

  • The right not to be subjected to automatic decision making including profiling – to have your information removed from any databases subject to automatic decision making processes

To exercise any of your rights regarding your personal information, please contact the data officer on data@kingschurchlife.com

Requesting access to, updating & removing your data

You have the right to request details of all the information we hold about you. To do this, you should email us on data@kingschurchlife.com . There is no charge for this, however if you are making multiple requests for the same information, we retain the right to charge an administration fee. We will respond to your request within 1 month, unless clarification is required.

You also have the right to ask us to update your information or have it removed from our database. This can be done using the same process as above.

Complaints

In the first instance, we would ask that all complaints regarding the handling of your data be sent directly to our data officer via email to data@kingschurchlife.com, or in writing to Data Officer, Kings People’s Church, Ainsworth Mill, Bury New Road, BL2 6QE.

If you feel your complaint has not been handled appropriately, you can contact the Information Commissioner’s Office (ICO).

Cookies

Certain parts of our website use cookies. Cookies are text files placed on our computer  to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and produce statistical reports. For more information about cookies visit https://cookiesandyou.com/

You can set your browser not to accept cookies, however a few features of our website may not work correctly as a result.

Secure Certificate

All payment transactions on kingschurchlife.com are carried out over an SSL Encrypted secure connection. We do this using industry standard technology. The padlock symbol, at the bottom of your browser window confirms this level of encryption. If you click on this, you will see our Verisign secure certificate, meaning your data is only visible to us.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on this webpage. This privacy policy was last updated on 4 May 2023.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you.

Data Officer - data@kingschurchlife.com

For more information about your legal rights in relation to the information we hold about you, please visit the Information Commissioner’s Office at www.ico.org.uk.